Application Forms & e-Services

Application Forms

IntroductionAdministrativeMortgage TemplatesCommercialChange NotificationsDeposit ReceiptsEHS Guidelines and Forms

This section contains all forms and documents that may be required by Jafza-based companies to avail of the various services offered by Jafza.
the required forms for each service can be downloaded from the relevant sections.

Form 1 — Entry-Permit
Form 2 — No Longer Required
Form 3 — No Longer Required
Form 4 — Employment Contract New
Form 4a – Employment Contract Renew 2014
Form 5 — Employment Contract Undertaking
Form 6 — No Longer Required
Form 7 — End of Service Entitlement
Form 8 — Declaration of Absconder
Form 9 — Employment Contract Amendment
Form 10 – Request for Access Card
Form 11 – Request for Identity Card
Form 12 – Employment Contract For Employee Sponsored by Relatives 2014
Form 13 – Customs Attestation
Form 14 – Undertaking For Non-Competition
Form 15 – No Longer Required
Form 16 – No Longer Required
Form 17 – Contacts Details
Form 18 – No Longer Required
Form 19 – No Longer Required
Form 20 – DNRD Temporary work permission PIC
Form 21 – No Longer Required
Form 22 – DNRD Status Report
Form 23 – Text for Cash Guarantee Refund
Form 24 – Text Required For Bank Guarantee
Form 25 – Released Signed In form

The Registrar has issued the following templates related to Mortgage requests. It is mandatory to use this format for the following mortgage related applications.

New Assigment of Lease – template

New Commercial Business Mortgage Final – template
Amendment of Commercial Business Mortgage – template

New Building Mortgage – template
Amendment of Building Mortgage – template

Release of Commercial Business Mortgage – template
Release of Building Mortgage – template

The downloadable zip files below contain all required forms and Guidance Notes (GN) for completion of the respective applications.

Incorporation

  1. Incorporation of FZE
  2. Incorporation of FZCO
  3. Incorporation of PLC

Standard Form Memorandum and Articles of Association

  1. Standard Memorandum and Articles of Association for FZE
  2. Standard Memorandum and Articles of Association for FZCO

Adoption of the Standard Form Memorandum and Articles of Association

  1. Adoption Application Set for FZE
  2. Adoption application Set for FZCO

Amendment of Memorandum and Articles of Association

  1. Amendment Application Set for FZE
  2. Amendment Application Set for FZCO
  3. Amendment Application Set for PLC

Change of Company Name

  1. Change of Name for FZE
  2. Change of Name for FZCO
  3. Change of Name for PLC

Increase of Capital

  1. Increase of Capital for FZE
  2. Increase of Capital for FZCO
  3. Increase of Capital for PLC

Decrease of Capital

  1. Decrease of Capital for FZE
  2. Decrease of Capital for FZCO
  3. Decrease of Capital for PLC

Issue of Shares (Non-Cash)

  1. Issue of Shares (non-cash) for FZE
  2. Issue of Shares (non-cash) for FZCO
  3. Issue of Shares (non-cash) for PLC

Consolidation of Shares

  1. Consolidation of Shares for FZE
  2. Consolidation of Shares for FZCO
  3. Consolidation of Shares for PLC

Disivion of Shares

  1. Division of Shares for FZE
  2. Division of Shares for FZCO
  3. Division of Shares for PLC

Transfer of Shares

  1. Transfer of Shares for FZE
  2. Transfer of Shares for FZCO

Appointment of Director

  1. Appointment of Director for FZE
  2. Appointment of Director for FZCO
  3. Appointment of Director for PLC

Removal of Director

  1. Removal of Director for FZE
  2. Removal of Director for FZCO
  3. Removal of Director for PLC

Appointment of Manager

  1. Appointment of Manager for FZE
  2. Appointment of Manager for FZCO
  3. Appointment of Manager for PLC

Authority of the Manager

  1. Authority of Manager for FZE
  2. Authority of Manager for FZCO
  3. Authority of Manager for PLC

Removal of Manager

  1. Removal of Manager for FZE
  2. Removal of Manager for FZCO
  3. Removal of Manager for PLC

Appointment of Secretary

  1. Appointment of Secretary for FZE
  2. Appointment of Secretary for FZCO
  3. Appointment of Secretary for PLC

Removal of Secretary

  1. Removal of Secretary for FZE
  2. Removal of Secretary for FZCO
  3. Removal of Secretary for PLC

Transfer to the Free Zone

  1. Transfer to the Free Zone – FZE
  2. Transfer to the Free Zone – FZCO
  3. Transfer to the Free Zone – PLC

Registration of Security Interest

  1. Registration of Security Interest for FZE
  2. Registration of Security Interest for FZCO
  3. Registration of Security Interest for PLC

Voluntary Winding Up

  1. Voluntary Winding Up of FZE
  2. Voluntary Winding Up of FZCO
  3. Voluntary Winding Up of PLC

Appointment of Liquidator

  1. Appointment of Liquidator for FZE
  2. Appointment of Liquidator for FZCO
  3. Appointment of Liquidator for PLC

Miscellaneous

    1. License renewal checklist for clients
    2. Undertaking for License Renewal Open Plot
    3. Undertaking for License Renewal Plot Under Construction
    4. Activity Amendment Request
    5. New License Request
    6. Insurance Format Templates For Clients
    7. Contact Details
    8. Auditor Report New Summary Sheet
    9. Liquidator Report
    10. Certificate of Authorization
    11. Lease Termination Form
    12. Shareholder Resolution Regarding Distribution of Profits

For FZEs
Form No 3 — Change of FZEs Address
Form No 6 — Financial Year
Form No 11 – Change of FZE Bankers Name & Address
For FZCOs
Form No 3 — Change of FZCOs Address
Form No 6 — Financial Year
Form No 10 – Change of FZE Bankers Name & Address

1. Jafza Deposit Receipt
2. TechnoPark Deposit Receipt
3. DAZ Deposit Receipt

ETG-4 – Environment Technical Guideline No. 4
PSF-01a E-Form for an Industrial License
PSF-01b Industrial- Service Activities Pre-Built Warehouse
PSF-01c Trading & General License Trading Activities-Pre-Built Warehouse
PSF-01d Trading & General Trading Activities From a Plot of Land
PSF-01e Manufacturing-Service Activities-Plot of Land
PSF-01f Logistics Activities – Pre-built Warehouse & Plot of Land
PSF-01g Office Facility
PSF-01h Food and Health Service Activities

E-Services

Jafza provides its customers with a convenient, secure and easy to use e-services platform for conducting the majority of their business transactions.
Each customer is registered to this e-services platform on Dubai Trade and can access the services using appropriate authentication through usernames and passwords. Each registered customer will have an administrative user who is the authorised person to manage the access to all of Jafza e-services within that organisation. This administrative user can then create additional users within the organisation and assign them with relevant access rights.

The Dubai Trade Portal is a single-sign-on, single window, easy to use and secure channel to the online services of various Business entities such as Economic Zones World, DP World and Dubai Customs. These services provide a streamlined flow of services designed around customer needs and are targeted at customer satisfaction.

Jafza has more than 162 e-services available on the Dubai Trade portal that currently include services in the areas of Free Zone Registration, License Management, Zone Administration and On-line Payment services. For example, customers can apply for a visa, request for renewal of a Company Employment Card, apply for employee dependent services, generate a statement of account, generate a list of documents due to expire in a specific period, request for utility services, update contact details, intimate Jafza about employee arrival, generate employee contracts for approval by Jafza etc., all online. Customers can also top up their portal deposits and cash guarantees using online payment services. They can make payments against invoices. Modes of payment include credit cards (Visa/MasterCard), e-Dirham and Direct Debit with many banks.

Jafza’s focus on service efficiency and business excellence is second to none. Customer centricity is at the core of our strategy for provision of everyday services, a value that you will feel in each and every service you access through Jafza’s online e-services Portal on Dubai Trade.

E-Services Process Guides

IntroductionAdminsitrative ServicesCommercial Services

Jafza has recently redefined and restructured processes for all commercial and administrative services. Easy to understand downloadable guides for the new processes for the services are available on the respective tabs for reference.